Director of Operations and Production

Fifth House Ensemble

 

JOB TITLE: Director of Operations and Production

Supervised By: Executive Director

Employees Supervised: Operations Interns

Classification: Full Time, Salary

WORK SUMMARY:

The Director of Operations and Production is responsible for managing program-related operations and production, including rehearsal planning, stage/event management, technical requirements, travel, and production schedules. The DOP provides production and logistics support to artists and program staff, and manages human resources. The DOP provides data collection support to the Executive Director in the areas of institutional and individual fundraising, as well as financial management. 

 

SPECIFIC RESPONSIBILITIES:

Performances – 45%

  • Production
    • Develop cross-media production components for artistic programs, including day-of-event stage management
    • Communicate production requirements to venues and presenters
    • Create production framework and timeline for subscription and touring shows in collaboration with Artistic Director and Associate Director of Artistic Programming
    • Create tech riders for all artistic and educational programs
  • Administration
    • Maintain internal and external documentation of programs including self-produced and contracted performances
    • Maintain records of past programs including print materials and attendance
    • Responsible for providing presenters with all needed production and marketing materials, including copy, photos, videos, and tech riders
  • Operations/Scheduling
    • Liaise with musicians to identify rehearsal requirements
    • Complete the rehearsal schedule, maintaining timelines for completion
    • Manage operations intern in completing and issuing operations itineraries for musicians and other tasks as needed
    • Make travel arrangements for touring programs 
       

Educational Programs – 10%

  • Manage ensemble availability for scheduling educational activities in conjunction with the Educational Programming Coordinator 

Human Resources – 10%

  • Provide orientation to organization policies and procedures to new artists and interns
  • Serve as primary point of contact for artists, including scheduling, logistics, and rehearsal requests 

Development – 5%

  • Provide data for proposal attachments including audience numbers, program history, and venue information 

Administrative – 15%

  • Participate in yearly budgeting process by ensuring consistent reporting of program data

  • Provide administrative clerical support to the Executive Director and Board of Directors including scheduling meetings, managing RSVPS, arranging meeting logistics

  • Serve as customer liaison, responding to customer inquiries (phone and email) 

Fresh Inc -- 15%

  • Administratively manage application process

  • Maintain internal and external documentation of programs

  • Plan and communicates program requirements

  • Plan and maintain the schedule

  • Manage operations for participants and faculty

  • Serve as main point of contact between venues and ensemble

Perform other duties as assigned. 

ABOUT FIFTH HOUSE ENSEMBLE

Formed in 2005, the Chicago-based Fifth House Ensemble (5HE) reaches beyond the perceived limits of classical music to bring performance and educational experiences to diverse audiences of all ages and backgrounds. Praised by the New York Times for its “conviction, authority, and finesse,” the ensemble’s artistic programming showcases boundary-breaking collaborations with pop musicians, graphic novelists, and video game designers. The ensemble has released two recordings on Cedille Records, and is represented by Cadenza Artists.

Having co-created artistic projects with workers’ rights organizations, the ACLU, and social service organizations serving formerly incarcerated adults, the ensemble’s social and civic practice initiatives prove that music can and should play a role in addressing social needs.

At its inception, the organization launched a series of K-12 arts-integrated educational programs connecting curricula to vivid, custom-crafted, and interactive musical experiences that challenge students to share and lead. Today, the ensemble reaches 17,000 students annually through curriculum-integrated performances and multi-week residencies, and via its creative partnerships with universities and symphony orchestras. In partnership with Loyola University’s Center for Urban Research and Learning, 5HE extended its residency work to social service sites serving homeless and incarcerated youth and adults beginning in 2015.

In 2012, 5HE launched the annual Fresh Inc Festival for emerging instrumentalists and composers. Recognized nationally as a leader in audience engagement in the field of chamber music, 5HE has served as a residency and creative partner to the Colburn School, New England Conservatory, Eastman School of Music, Indiana University, the Cleveland Institute of Music, the Midwest Clinic, Yale, and The Cleveland Orchestra.

For more information, visit www.fifth-house.com

File Attachment: 
Requirements
Skills & Qualifications: 

QUALIFICATIONS:

  • Bachelor’s degree required, preferred majors in the performing arts, arts administration, or related fields

  • 1-2 years experience overseeing musicians, or working with university administration, public school systems, or sales management

  • Strong written and verbal communication skills, strong attention to detail, strong time and project management skills

  • Fluent in Microsoft Office, iWork, and Google Drive suites, Experience with contact management software a plus

  • Must be flexible yet determined to deliver the highest quality results, must have an appreciation of and understanding of artistic, teacher, and administrative personalities, sense of humor appreciated

  • Must be self directed, able to execute projects under limited supervision 

ENVIRONMENT:

  • Work remotely from home office with weekly chances to interact with other staff/ensemble members

  • Position requires frequent and regular computer and phone use

  • Travel to off-site locations required

  • Car and knowledge of public transit required

  • Some weekend/evening work and travel required

  • Equal opportunity employer 

To Apply: 

Send a cover letter and resume to careers@fifth-house.com.

Contact Information
Contact Name: 
Fifth House Ensemble
Contact Email: 
Organization: