Executive Assistant at United States Artists

United States Artists seeks full-time
Executive Assistant in Chicago, IL
to start Summer 2018.
United States Artists (USA) is currently seeking a full-time Executive Assistant who will work directly with
our President & CEO to provide administrative support with scheduling, correspondence, travel, and
other duties as assigned. In addition, this individual acts as the liaison to the Board of Trustees and also
provides administrative and office support to the USA team.
USA is a national arts funding nonprofit organization based in Chicago. Each year, USA awards up to
fifty $50,000 fellowships to the country’s most accomplished and innovative artists working in the fields
of Architecture & Design, Craft, Dance, Film, Media, Music, Theater & Performance, Traditional Arts,
Visual Art, and Writing. USA Fellows spotlight the importance of artists across the country, celebrating
the broad diversity of American artistic practices and cultivating a creative ecology that is diverse in
age, race, religion, gender, and sexual orientation. Since our founding in 2006, USA has supported over
500 artists with nearly $25 million. To learn more about the organization, please visit our website.
This individual will fulfill the needs of our CEO, Board, and Office:
• Assist CEO in organizing, managing, and tracking all projects;
• Manage CEO calendar— schedule meetings and coordinate travel;
• Draft written correspondence for CEO including letters, memos, emails, etc.
• Liaise with USA Board of Trustees;
• Manage three meetings annually;
• Prepare votes, reports, and other necessary documents for meetings;
• Keep and circulate all meeting minutes.
• Correspond with donors, vendors, and Fellows, as needed;
• Coordinate travel as requested for staff, guests, and Fellows;
• Support Finance Director by reconciling expense reports;
• Overall management of office including ordering supplies, purchasing software and equipment,
organizing and maintaining files, and IT support;
• Take on additional duties as required.
File Attachment: 
Skills & Qualifications: 
This individual will often be the public’s first point of contact to USA and therefore must be someone
with strong interpersonal and communication skills. The ability to troubleshoot, think creatively, and
represent USA effectively, are key attributes. This individual will be an integral part of the team and must
possess the following:
• Meticulous organizational skills with a demonstrated ability to meet deadlines, manage budgets,
and keep timely correspondence;
• A “team player” who understands the dynamics of working within a small, productive staff that is
constantly dependent on and accountable to one another;
• Outstanding oral and written communication skills, including the means to address issues in nonconfrontational
way, but nevertheless with determination; a track record as an effective
communicator; the presence and credibility to serve as an effective spokesperson for USA;
• A “doer” with a willingness to work hands-on in developing and executing a variety of activities
ranging from the internal day-to-day to the highly creative; an energetic, alert, hardworking
person, able to take immediate action when necessary;
• Demonstrate maturity, curiosity, and a sense of humor; is at ease with collaborating both internally
with staff and externally with public entities;
• Ability to work effectively with an incredibly diverse community.
• At least three to five years full-time work experience as an Executive Assistant
• Experience working in a fast-paced, entrepreneurial environment
• Experience with Microsoft office software, database programs, and social media platforms
• Some night and weekend availability for USA events and ability to travel occasionally
- This position is full-time, and maintains 40 hours per week (Monday-Friday)
- Salary is competitive and commensurate with experience
- Excellent employee benefit package, including health, life, disability, vision, and dental
insurance per company policy; eligibility for other benefits, including the 403(b), holiday, sick,
and vacation will take place per company policy
To Apply: 
To apply, please email a cover letter, resume, and three references in a single PDF to
jobs@unitedstatesartists.org, and indicate “Executive Assistant” in the subject line. The deadline to
apply is 5pm CST on July 6, 2018. Additionally, please email all inquiries to the same address. No calls
United States Artists (USA) is committed to a policy of nondiscrimination as an Equal Opportunity Employer. USA's policy is to
maintain and promote nondiscrimination regarding race, color, creed, national origin or ancestry, marital status, gender,
physical or mental handicap unrelated to ability, sexual orientation, religion, political philosophy, unfavorable discharge
from military service or age in all phases of employment practices, and facilities in accordance with all applicable laws. The
work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. 
Contact Information
Contact Name: 
Deana Haggag
Contact Phone Number: