Receptionist / Front Desk / Administrative Support

The Art Center Highland Park

 

 

 

The Organization:

The Art Center Highland Park (TAC) is a non-profit arts organization dedicated to education in the contemporary arts through classes, outreach programs, gallery exhibitions and arts related events. TAC is a community-based organization whose goal is to ensure access to the arts for all ages and cultural interests. The Art Center Highland Park is an Illinois 501(c)3 not for profit organization.

 

The Position:

The office manager maintains office services by organizing all of the office operations and procedures. They will handle customer service for the public both in-person and over the phone and provide support for the other professional staff throughout TAC.

 

Primary Areas of Responsibility:

Administrative:

Answer the phone, handle email inquiries, welcome guests to TAC and ensure they are helped or introduced to the correct person. In addition to providing customer service to the public they will be responsible for managing the internal communication between the staff.  

Create and maintain all organizational forms, including letters, applications and any class registration correspondence emails.

Classes:

Process all payments for classes, including mailed, online and phoned-in payments. Maintain all class rosters and support data and record keeping.

Development:

Assist the development efforts for TAC, which includes accepting donations, assisting with donor correspondence and tax receipts. Work with development staff prior too and during all fundraising events.

Other:

The office manager will manage the TAC store, which will include sales, acquisition of new items to sell, inventory maintenance and payment processing.  Support the bookkeeper and the curator where needed. Purchase and maintain an inventory of all office supplies.

 

Employment Type:

Ideally, candidate will begin early August on a part time basis of three days per week.  Schedule is flexible, and we are willing to work with the right candidate to accommodate their needs in terms of hours and commitment.  Definite possibility to grow to full-time in the fall, and expand position depending on background and creativity of the individual.  Salary is comensurate with experience.    

 

Environment:

We are a small, dedicated staff who work in a friendly office setting, with a beautiful gallery space to walk around, meditate and take breaks in.  Located in the heart of Highland Park on the Northshore of Illinois, TAC is just a 10 minute walk from the beach and surrounded by lots of charming, family-oriented shops and restaurants.  Certainly a community feel, but with ambitions to broaden our scope and attract an increasing number of out of state artists.    

Requirements
Skills & Qualifications: 

 

          3 years experience in a customer service position or office administrative position.

          Arts background / interest in art and arts education (preferred)

          Experience with exhibitions coordination (preferred)

          Nonprofit experience (preferred) 

          Excellent interpersonal and communications skills

          Excellent written and verbal communication skills.

          Strong organizational skills

          Knowledge of clerical and practices and procedures

          Proficient in Microsoft Office 

To Apply: 

Please send your resume and cover letter to: smacht@theartcenterhp.org and jlynch@theartcenterhp.org with "Office Mananger Ap_First Name_Last Name" in the subject.    

Contact Information
Contact Name: 
Sofia Macht
Contact Phone Number: 
847-432-1888 Ext. 1